Senior Corporate Administrator

Key Responsibilities

• Assume full responsibility of portfolio of clients allocated and ensure highest quality of service and timeliness of deliverables. 

• Ensure the accurate maintenance of statutory registers and client records; 

• Build and maintain strong relationships with clients, understanding their needs and providing tailored solutions with the guidance of your team leader. 

• Ensure that all client files, whether physically or electronically, are maintained appropriately in line with internal policies and procedures;

• Maintain high-quality standards for all client deliverables. 

• Ensure compliance with relevant laws, regulations and internal systems and policies. 

• Have a good understanding of structuring options and services being proposed to clients.  

• Assisting in client meeting preparations, including preparation of board packs, minutes drafting and efficient follow up of general matters arising; 

• Assume full responsibility for bank account openings including prompt execution and submission of packs and timely response to the queries from the banks; 

• Assist and monitor support officers to ensure timely deliverables, including payment requests and other delegated tasks; 

• Able to delegate tasks to support officers and junior administrators and to monitor their deliverables vis-à-vis set deadlines; 

• Able to provide basic ‘on-the-job’ training to support officers and junior administrators;  

• Assist with transfers out of entities to other service providers; 

• Provide full support to the compliance team in resolving compliance requests, including but not limited to, regulatory surveys or internal & external compliance audits; 

• Ensure smooth transition from the onboarding team post incorporation; 

• Assisting Directors and/or the management team on ad-hoc requests and projects as and when they arise; 

• Assisting with work overflow for team members and providing absence cover; 

• Liaison with accountants with respect to ongoing accounting and tax matters, including preparation and filing of financial statements and tax returns; 

• Assisting the accounting team with the filing of annual returns for domestic companies; 

• Any other ad-hoc duties that may be required from time to time. 

Requirements:

• Minimum 4 to 7 years of experience in the offshore financial services industry; 

• Hold an equivalent degree / professional qualifications like ICSA (Institute of Chartered Secretaries and Administrations) 

• Excellent interpersonal skills and the ability to communicate effectively with clients, colleagues at all levels; 

• Able to work using own initiative; 

• Flexibility, energy and enthusiasm; 

• Ability to work under pressure and meet deadlines; 

• A solution driven attitude to problems; 

• Good organisational skills and ability to work methodically and accurately; 

• Team spirit.