Corporate Secretarial Manager

We are seeking a highly experienced and detail-oriented Corporate Secretarial Manager to join our team in Singapore. The successful candidate will have a strong background in corporate services within the financial services sector, ensuring compliance with Singapore regulatory requirements and supporting a portfolio of clients with high-quality governance and company secretarial services.

Key Responsibilities

Corporate Secretarial & Governance

• Manage a portfolio of clients, primarily within the financial services sector (e.g., fund management companies, private equity firms, SPVs).

• Ensure full compliance with the Singapore Companies Act, ACRA requirements, and relevant regulatory frameworks (e.g., MAS regulations).

• Organize and attend board and shareholder meetings; draft and review board resolutions, minutes, and statutory documents.

• Maintain and update statutory records, registers, and filings in a timely and accurate manner.

Regulatory Compliance

• Monitor and ensure compliance with Monetary Authority of Singapore (MAS) regulations where applicable.

• Handle annual filings, including annual returns, financial statements, and XBRL submissions.

• Support clients with regulatory changes, corporate restructuring, and governance best practices.

• Liaise with auditors, regulators, and external advisors as needed.

Client & Stakeholder Management

• Act as the primary point of contact for clients, delivering high-quality and responsive service.

• Build and maintain strong relationships with clients, internal stakeholders, and external service providers.

• Provide guidance on corporate governance matters and statutory compliance.

Team Leadership & Operational Excellence

• Supervise and mentor junior team members, providing guidance and reviewing deliverables.

• Ensure efficient workflow management, including prioritization of deadlines and high-volume deliverables.

• Contribute to process improvements and standardization within the corporate secretarial function.

Qualifications & Experience

• Bachelor’s degree in Law, Business Administration, Accounting, Finance, or a related discipline.

• ICSA / Chartered Governance Institute (CGQP) qualification (or equivalent professional qualification) is highly preferred.

• Minimum of 10 years of overall corporate secretarial experience, with at least 5 to 7 years in a managerial or supervisory capacity, preferably within a corporate services provider or financial services environment in Singapore.

• Proven experience managing a portfolio of financial services clients, including fund management companies, asset managers, private equity firms, and SPVs.

• Strong working knowledge of the Singapore Companies Act, ACRA requirements, and hands-on experience with BizFile+ filings.

• Solid understanding of Monetary Authority of Singapore (MAS) regulations, particularly as they apply to licensed or regulated financial institutions.

• Demonstrated experience in handling end-to-end corporate secretarial work, including board support, statutory compliance, and complex corporate actions (e.g., restructuring, share allotments, changes in directors/shareholders, and regulatory submissions).

• Prior experience leading teams, reviewing deliverables, and managing client relationships independently.

• Familiarity with corporate governance best practices and the ability to advise senior stakeholders and clients effectively.

• Experience working in a fast-paced, client-facing environment, with the ability to manage multiple deadlines and stakeholders concurrently.

Skills & Competencies

• Excellent organizational and attention-to-detail skills.

• Strong communication and stakeholder management abilities.

• Ability to manage multiple priorities and meet tight deadlines.

• High level of integrity, professionalism, and confidentiality.

• Proven leadership and team management capabilities.

What We Offer

• Opportunity to work with leading financial services clients.

• Dynamic, collaborative and global work environment.

• Career development and progression opportunities.