Accounts Administrator (Accounting Assistant)

This role is responsible for ensuring accurate financial record-keeping, efficient processing of invoices and payments, client billing, receipting, and account reconciliation. The Accounts Administrator plays a key role in supporting day-to-day financial operations and ensuring the timely delivery of accurate financial reporting.

Key Responsibilities:

General Accounting:

• Record and maintain financial transactions using the Navision One (N1) system.

• Post journal entries to ensure all business transactions are accurately recorded.

• Maintain an organized and up-to-date filing system for financial records.

• Update and maintain client and vendor information in the N1 system.

• Perform balance sheet account reconciliations in line with financial policies and standards.

• Review profit and loss accounts to identify and correct mispostings and missing entries; ensure correct use of GL codes and cost/revenue centers.

• Monitor and reconcile intercompany balances with counterparties.

• Check the accuracy of accruals and provisions; post necessary adjustments to ensure balances reflect actual obligations.

Accounts Payable:

• Review and post approved supplier/vendor invoices, ensuring proper documentation and compliance with internal policies.

• Prepare and process payments according to agreed schedules.

• Apply payments and credit notes accurately to supplier accounts.

• Reconcile the Aged Payables Report against general ledger balances and investigate unusual or outstanding items.

Accounts Receivable:

• Generate and post client sales invoices; verify completeness and accuracy before submission.

• Process receipts and apply payments accurately to client accounts.

• Maintain the Aged Debtors Report; investigate and document reasons for overdue balances.

• Propose bad debt provisions based on analysis, subject to approval from the Head of Finance (HOF) or Chief Financial Officer (CFO).

Payroll and Expense Claims:

• Post payroll-related transactions, including necessary accruals.

• Process employee expense claims using Expensify, ensuring timely and accurate reimbursement and recording of transactions.

Tax, Audit and Reporting:

• Assist with the preparation of monthly, quarterly, and year-end financial reports.

• Support tax compliance activities including VAT/GST returns and withholding tax reconciliations.

• Assist with external audits by gathering supporting documents and financial data as required.

Other:

• Perform other finance-related duties as assigned by management from time to time.

Ideal skills and competencies:

• Proven experience as an Accounts Administrator or in a similar finance/accounting role.

• Strong verbal and written communication skills in English.

• Ability to prioritize, work flexibly, and maintain a high level of accuracy and attention to detail.

• Proactive and hands-on approach with a problem-solving mindset.

• Strong numerical and analytical skills.

• Solid understanding of accounting principles and financial reporting practices.

• Proficiency in Microsoft Office, especially Excel.

• Experience with accounting or ERP software (e.g., Microsoft Dynamics 365 Business Central) is highly advantageous.

• A qualification such as ACA, ACCA, or CIMA is a plus but not required.

• Degree or diploma in Accounting, Finance, Business Administration, or a related discipline

Other Benefits:

• HMO coverage starting on your first day, along with one complimentary dependent coverage after regularization.

• Life Insurance coverage effective from day one.

• Enjoy 15 pro-rated leave credits from the hire date, increasing to 20 pro-rated after two years of service.

• Laptop will be provided

Location & Work Setup:

• Hybrid work arrangement (2 days work from home, 3 days on-site) 

• Regular PH business hours (Monday to Friday, 9am to 6pm)

• Bolder Philippines, 8th floor, Tower 1, Clark City Front, MA Roxas, 2010 Clark Freeport Zone

If you're interested in learning more about our team, please visit our page:

• Working at Bolder

  • https://careers.boldergroup.com/working-at-bolder

• How We Hire

  • https://careers.boldergroup.com/how-we-hire

• Bolder Group Identity

  • https://boldergroup.com/about-bolder-group/